ANDERSON COUNTY SCHOOL DISTRICT FIVE

Anderson Institute of Technology

POSITION OVERVIEW
 
TITLE: OFFICE CLERK/RECEPTIONIST

STATUS/FLSA: PART-time / Non-Exempt

PAY SCHEDULE/GROUP:   ASSISTANTS/CLERKS/MISC   /

DIRECT REPORTS: Full-time: ( 0 ); Part-time (0  )

SUPERVISOR: Principal

TERMS OF EMPLOYMENT:  180 Days. 5 hours per day, $10 per hour. Salary is determined by the schedule set by the Board.

EVALUATION: Evaluated annually by the Principal. 

GENERAL DESCRIPTION
 
The purpose of this classification is to assist the school and the public with communications and public relations for a positive, effective operation of the school. Responsible for ensuring confidentiality regarding student and employment information.
 
ESSENTIAL DUTIES 
 
1)     Answer incoming telephone calls, determine the purpose of calls, and forward calls to appropriate personnel or department.

2)     Maintain visitors’ sign-in/-out rosters, and distribute visitor passes; assist parents locate students for sign-outs.

3)     Direct students in early dismissals and appointments with principals and other personnel; maintain documentation of early releases.

4)     Direct substitute teachers to assigned classrooms, and collaborate with teachers for class coverage in the absence of substitutes.
 

5)     Assist students, staff, and the public with inquiries.

6)     Perform clerical duties, maintain office equipment, and assist with new student enrollments as required.
 

7)     Make daily announcements.

8)     Maintain records for student attendance; update student tardiness in Plascotrac; enter student excuses for absences; update discipline and suspension data.

9)     Check emails frequently and respond to or forward them accordingly.

10)  Receive, sort, and route mail; maintain and route publications.

ADDITIONAL DUTIES

Essential Job Duties are intended to be examples of duties and are not intended to be all-inclusive. There will be other duties as assigned.

- Assist with Fire Drills.

- Maintain awareness of teachers’ locations throughout the day.

- Record status for student field trips.

KNOWLEDGE, SKILLS, AND ABILITIES 

Knowledge of general office procedures and protocols;  Ability to communicate effectively orally and in writing; Ability to maintain a professional demeanor in stressful situations; Ability to multi-task effectively; Knowledge of District policies and procedures; Knowledge of and ability to operate basic office equipment, computers, and software applications;

TOOLS AND EQUIPMENT USAGE

Use computers for data entry, or use hand-held power equipment or light machinery.

EDUCATION:  Completion of high school/GED. Education may be substituted for experience.

EXPERIENCE:   2 years. Experience may be substituted for education.

LICENSES, CERTIFICATIONS:  REQUIRED: None.  PREFERRED: None.

PHYSICAL REQUIREMENTS:   ACTIVITIES: Standing none of the time; Walking none of the time; Sitting over 2/3 of the time; Gripping or feeling with hands none of the time; Reaching with hands and arms none of the time; Climbing or balancing none of the time; Stooping, kneeling, crouching, or crawling none of the time;  Talking or hearing 1/3 to 2/3 of the time; Tasting or smelling none of the time.  LIFTING: Up to 10lbs none of the time; Up to 25lbs none of the time; Up to 50lbs none of the time; Up to 100lbs none of the time; More than 100lbs none of the time.    
 
VISION REQUIREMENTS:  No special vision requirements.

WORKING CONDITIONS AND HAZARDS:  Indoor environment.